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8110 Gatehouse Road, Falls Church, VA 22042

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Resource Coordinator

Fairfax Medical Campus 602771 Full Time 3300 Gallows Road, Falls Church, VA, 22042, US
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Job Description

Assists end-user in researching and purchasing best-value products and services to assure the proper needs and goals of the organization are met. Inventories supplies daily and reorders via the Materials Management Information System to assure that Nursing units are adequately supplied. Resource Coordinator has authorization by Pharmacy to access areas where IV fluids and related supplies are stored to inventory, requisition and replenish as needed. Inventories supplies daily, to include IV fluids and related supplies (needles/syringes/IV tubing's), and reorders via the Materials Management Information System to assure that Nursing units are adequately supplied. This requires coordination with various clinical teams; cardiac, pediatric, electrophysiology and peripheral vascular and communicates effectively any limitations or recalls of supply products. Responsible for the daily operations of the Materials Management function of perioperative services. Reviews all non-salary financial reports with Patient Care Director on a monthly basis and assists Patient Care Director in executing and maintain costs. Participates in product review committees and supports utilization information for the committee. Reviews all non-salary financial reports with Patient Care Director on a monthly basis and assists Patient Care Director in the preparation of monthly budget reports. Supervises staff including management of recruitment and retention programs for the department.

Job Responsibilities
 
  • Assures compliance with GPO and Inova-specific contracts.
  • Researches new product information for end-user and communicates new needs or problems with products to the Facility Materials Manager.
  • Assures that pricing availability and approximate delivery date information is given to end-user as needed.
  • Establishes, monitors and adjusts supply par levels according to utilization trends which are reviewed and adjusted during the monthly budget review process conducted by the Patient Care Director.
  • Expedites back orders or acquires acceptable product substitutes for patient care delivery.
  • Processes all stock and non-stock orders within 24 hours or identified need. Inventories supplies daily, to include IV fluids and related supplies (needles/syringes/IV tubings), and reorders via the Materials Management Information System to assure that Nursing units are adequately supplied.
  • Ensures that Operating Room Aides have stocked operating rooms with equipment, and that inventorying is completed.
  • Maintains accurate and timely processing of all purchase order transactions through the Materials Management Information System to assure timely receipt and payment.
  • Assures the following reports are managed on a weekly basis: Buyer messages, PO Status Report, Buyer Expediting Report and Pend Hold Report.
  • Assures that all Information System policies and procedures are followed at all times (as outlined in IHS Buyer's Guide).
  • Works with end-user to identify and resolve direct expense variances relating to purchase order transactions on a monthly basis.
  • Assists Business Manager in working with end-user to identify and resolve direct expense variances relating to purchase order transactions on a monthly basis.
  • Proactively reviews surgical schedule and works with Senior Nurse Specialist or Management Coordinators to assure correct equipment or instrumentation is obtained for the surgical cases.
  • Manages the staff to assure that their work activities are completed in an efficient and timely manner.
  • Works with OR leadership to forecast the equipment needs for the next year budget.
  • Participates in product review committees and supports utilization information for the committee.
  • Reviews all monthly financial reports for accuracy.
  • Informs Patient Care Director of variation or changes in supply consumption. Works with Accounting to correct any errors. Reviews all monthly financial reports for accuracy. Informs Patient Care Director of variation or changes in supply consumption. Works with Accounting to correct any errors.
  • Performs interviews and facilitates selection process and training for new hires. Assures that all staff competencies are up to date. Assures that all employee evaluations are completed on a timely basis. Sets clear performance expectations for the Operating Room Aide staff, encourages staff development and facilitates the progressive discipline process should problems arise.



Additional Requirements
Education:

  • High School or GED
  • Preferred: BA or BS or equivalent experience

Experience:

  • 2 years, 3 years. Working knowledge with Materials Management, Information System and standard office tools.

Skills:

  • Strong math and analytical skills.