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8110 Gatehouse Road, Falls Church, VA 22042

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Administrative Coordinator Sr

Loudoun Hospital 620203 Full Time 44045 Riverside Parkway, Leesburg, VA, 20176, US
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Job Description

Come be part of our dedicated team of patient focused professionals in the Labor and Delivery department at our Loudon Hospital in Leesburg, VA as a Senior Administrative Coordinator. 

In this role you will support executive directors, account managers, as well as other department personnel; servicing as office manager and ensuring the efficient and effective functioning of the department.   We will need you to coordinate coverage and workflows, performing a side variety of administrative activities to support the department directors and managers; fulfilling contractual obligations to client organizations, including deliverables and accounting/billing is of vital importance. 

Job Responsibilities

  • Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.
  • Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed..
  • Coordinates the timely receipt, processing, production and distribution of regular reports tracking and monitoring departmental budget, researching variances, create and maintains spreadsheets and creates statistical reports.
  • Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.
  • Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.

Additional Requirements

  • High School Diploma/GED or equivalent experience
  • A minimum of 5 years relevant office or healthcare experience
  • A solid understanding and experience utilizing Microsoft Office tools