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8110 Gatehouse Road, Falls Church, VA 22042

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Executive Assistant 1 - President Surgical Services

Fairfax Medical Campus 620211 Full Time 3300 Gallows Road, Falls Church, VA, 22042, US
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Job Description

Senior leaders often need focused assistance with daily tasks and communication. For Inova, the Executive Assistant manages a variety of duties while serving as the point of contact for their Executive (our President of Surgical Services). The position demands great communication skills, flexibility, proactive logistics, and efficiency, with demands and expectations prone to changing on a day-to-day basis.

To become an effective Executive Assistant, candidates should demonstrate particular skills. Here are some common required responsibilities:

  • Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
  • Assists in the preparation of annual budget preparations while monitoring expenses.
  • Prepares, edits and proofreads letters, memorandums and presentations from drafts or independently.
  • Designs, formats and showcases presentations/documents using intermediate and advanced features of Microsoft Office applications (Word, Excel, Power Point).
  • Assists executive in time management by ensuring that meetings begin and end on time, building travel time into schedule and minimizing interruptions.
  • Compiles meeting agendas, gathers information from multiple sources and ensures that materials are assembled and distributed in a timely manner.
  • Coordinates internal and external meeting arrangements such as invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
  • Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
  • Other duties as assigned.

Qualifications:

  • Hours: 8a-4:30p
  • Reporting to: Inova President of Surgical Services
  • Education: HS diploma/GED
  • Experience: 4 years relevant office experience including 2 years reporting to an executive
  • Other: MS Office Suite. Exemplary interpersonal skills, discretion, mature demeanor, professional presence, keeping up with calendars, taking meeting minutes, some invoice management, ordering supplies

WHAT’S YOUR VISION OF THE PERFECT WORK ENVIRONMENT?

You’ll find it at Inova.

Company Benefits and Perks:

At Inova, we strive to improve the health of the communities we serve, and that includes taking care of our team members, who help us fulfill our mission every day. That’s why we offer affordable, comprehensive benefits coverage for you and your family.

As a member of the Inova team, we encourage you to tailor your benefits to suit your needs. Join us and see how easy Inova makes it for you to perform at your very best at work, and live life to the fullest when you're done for the day.

  • Dental, Vision, Medical Plans
  • Paid Time Off
  • Spending Accounts
  • Student Loan Refinancing
  • Additional Benefits
  • Retirement Benefits
  • Educational Assistance
  • Bright Horizons Back-Up Child Care
  • Life and Disability Insurance

 

Learn more about Inova Health System!

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