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8110 Gatehouse Road, Falls Church, VA 22042

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Administrative Coordinator

Center Personal Health 620781 Full Time 8095 Innovation Park Drive, Fairfax, VA, 22031, US

Job Description

As an Administrative Coordinator, you will coordinate and perform a wide variety of administrative activities to support department functions. To help achieve our mission, you will provide secretarial support to directors and managers to facilitate completion of department work.

Job Responsibilities
  • Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.
  • Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports. Assists in preparation of annual budget proposals.
  • Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.
  • Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
  • Revises and drafts processes and procedures as needed to support efficient and effective department operations. Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
  • Ensures maintenance of hard copy and computer files. Builds and maintains databases using Access, Excel, and specialized database applications.
  • Coordinates schedules of support staff to provide backup for department (meetings, education and PTO). Orients new employees and provides training in department policies and procedures.
  • May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines. Ensures integrity of medical record including patient identification. Guarantees all chart documents are placed in the chart in preparation for transfer or discharge. Returns old medical records to the Medical Record Department at discharge.
  • Other duties as assigned.

Additional Requirements

Fulltime 40 Hours Per Week, Variable Shifts 

High School or GED 

1 Year of relevant office or healthcare experience