Resident Requirements – GME Clearance Card Checklist

The Graduate Medical Education (GME) Clearance Card Checklist lists all the required documents and forms for residents, which are also listed below. Follow the links to complete the necessary forms and view the Inova training documents.

*Please note: The GME forms can now be completed electronically! Simply download and save each form, select the 'Add Text' option under 'Sign' to complete the form. Once you have completed the form, select the 'Place Signature' option under 'Sign' to sign the form*

Please email all required forms to GME Credentialing or fax form to 703-776-7850 if you are unable to complete the forms electronically. If you have any questions, contact the GME office at 703-776-2626.

To Be Provided by Resident And/Or Institution

• Copy of Complete Academic Year Rotation Schedule (must include institution name, resident/fellow first and last name, PGY levels, name of rotation being completed and location of rotation)
• Copy of application to the program (ERAS or other military residents-PCS orders)
• Copy of CV complete with listing of participation in current residency/fellowship program
• Copy of Resident Agreement/Resident Contract
• Copy of Virginia Medical Training License
• Copy of ECFMG (if applicable)
• Copy of NPI Number Verification

To Be Completed by Resident

• GME Clearance Card Form
• Identity Proof Verification Form (Clear copy of non-expired, government issued ID must be submitted with form)
• Confidentiality and Non-Disclosure Agreement for Clinical Trainees
• Influenza Vaccine Verification 2021-22
  (Rotators on site between November 1 - March 31)
• Proof of COVID-19 Vaccination or Exemption Request (Mandatory beginning September 1, 2021) 
  • Mandatory COVID Vaccination Information
  • Vaccination Exemption Request Form
     
• ORP Provider Application/Registration 
• PMP Registration Confirmation via the PMP Data Center (Instructions on Completing PMP Registration)

Required Modules are Assigned by GME Department After Resident Paperwork is Received and Processed

• Epic Training Verification (GME Office to Confirm Completion of Online Training Modules)
• Annual Education for Acute Care Clinical Staff via HealthStream 
• Equal Access: Language and Disability Services via HealthStream